Privacy Policy
Last updated: 4 May 2026
Insyte Technologies is committed to protecting your privacy and handling your information responsibly.
We build practical and secure AI automation solutions for small and medium businesses. That means we may collect information from website visitors, prospective clients, customers, and business contacts so we can understand your needs, respond to enquiries, deliver our services, and improve how our systems work.
This Privacy Policy explains what information we collect, how we use it, how we protect it, and what choices you have.
Who we are
Insyte Technologies provides AI automation, AI virtual assistant, workflow automation, and bespoke AI solution services for businesses.
You can contact us at:
Email: pranay@insyte-tech.com
Website: https://insyte-tech.com
Information we collect
We may collect personal information from you when you:
- visit our website
- submit a contact form
- book or request a process audit
- email, call, or message us
- subscribe to updates, resources, or newsletters
- work with us as a client, supplier, or business partner
- provide information as part of a project, automation workflow, or AI solution
This information may include:
- your name
- business name
- job title
- email address
- phone number
- website or business details
- information you provide in forms, emails, documents, calls, or meetings
- technical information such as IP address, browser type, device information, pages visited, and website usage data
For client projects, we may also process business information, workflow data, documents, customer enquiries, operational records, or other data needed to design, build, test, and support an automation or AI system.
How we collect information
We collect information directly from you when you provide it to us.
We may also collect limited technical information automatically through website analytics, cookies, hosting logs, or similar tools. This helps us understand how people use our website and improve the experience.
Where we use third-party tools to collect or process information, we aim to use reputable providers with appropriate security and privacy controls.
Why we collect your information
We collect and use your information to:
- respond to your enquiries
- understand your business needs
- provide quotes, proposals, audits, and recommendations
- deliver AI automation and workflow services
- design, configure, test, and maintain client systems
- provide support and troubleshoot issues
- send relevant business updates or resources where you have opted in
- improve our website, services, and internal processes
- meet legal, tax, accounting, and security obligations
- protect our systems, clients, and business from misuse or unauthorised access
We only collect information where it is reasonably necessary for our business purposes.
AI systems and client data
Because Insyte Technologies works with AI automation and agentic workflows, we take additional care with information used in AI systems.
Where client data is used to configure, test, or run an AI workflow, we use it for the agreed business purpose. We do not intentionally use client data to train public AI models unless this has been clearly agreed with the client.
Depending on the solution, information may be processed through tools such as automation platforms, AI model providers, cloud platforms, databases, email systems, document systems, or analytics tools. We design these workflows with practical safeguards, access controls, and human review points where appropriate.
Clients remain responsible for ensuring they have the right to provide us with any personal information or business data used in a project.
Cookies and analytics
Our website may use cookies, analytics tools, or similar technologies to understand website traffic, improve performance, and measure interest in our services.
These tools may collect information such as:
- pages viewed
- time spent on the website
- referral source
- browser and device type
- approximate location
- interaction with website forms or links
You can control or disable cookies through your browser settings. Some website features may not work properly if cookies are disabled.
Email and marketing communications
If you subscribe to our updates, resources, or newsletter, we may use your email address to send you relevant information about AI automation, workflow improvement, business systems, and Insyte Technologies services.
You can unsubscribe at any time using the unsubscribe link in the email or by contacting us directly.
We do not sell your personal information to third parties.
Sharing your information
We may share your information with trusted third parties where needed to run our business or deliver services. This may include:
- website hosting providers
- email and communication platforms
- cloud infrastructure providers
- automation platforms
- AI model and software providers
- analytics providers
- accounting, legal, or professional advisers
- contractors or technical partners involved in delivering a client project
We only share information where there is a legitimate business reason, legal requirement, or client-approved project need.
We may also disclose information if required by law, regulation, court order, or to protect our rights, systems, clients, or others.
Overseas storage and processing
Some of the tools and providers we use may store or process information outside New Zealand.
Where this happens, we take reasonable steps to work with providers that apply appropriate safeguards for personal information. This may include contractual protections, access controls, encryption, data processing terms, and provider security standards.
How we protect your information
We take reasonable technical, operational, and organisational steps to protect personal information from loss, misuse, unauthorised access, disclosure, alteration, or destruction.
These steps may include:
- access controls
- secure passwords and authentication
- encryption where appropriate
- secure cloud services
- limiting access to people who need it
- reviewing systems and workflows for unnecessary data exposure
- using reputable third-party providers
- monitoring and improving security practices over time
No system is completely risk-free. If we become aware of a privacy breach that has caused, or is likely to cause, serious harm, we will take steps to contain the issue and notify affected people and the Privacy Commissioner where required.
How long we keep information
We keep personal information only for as long as needed for the purpose it was collected, unless we are required to keep it for legal, accounting, tax, contractual, or legitimate business reasons.
When information is no longer needed, we will take reasonable steps to delete, anonymise, or securely archive it.
Client project information may be retained for support, audit, warranty, security, or business continuity purposes unless agreed otherwise.
Accessing or correcting your information
You have the right to ask whether we hold personal information about you.
You may also ask to access or correct your personal information if you believe it is wrong, incomplete, or out of date.
To make a request, contact us at:
We may need to verify your identity before responding. In some cases, we may refuse a request where the law allows us to do so.
Third-party websites and services
Our website may contain links to third-party websites, tools, or services.
We are not responsible for the privacy practices, security, or content of those third-party websites. You should review their privacy policies before providing personal information to them.
Children’s privacy
Our services are designed for businesses and professionals.
We do not knowingly collect personal information from children. If you believe a child has provided personal information to us, contact us and we will take reasonable steps to delete it.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our services, systems, legal obligations, or privacy practices.
The latest version will be published on this page with the updated date.
Contact us
For privacy questions, access requests, correction requests, or concerns about how your information has been handled, contact:
Insyte Technologies
Email: pranay@insyte-tech.com
Website: https://insyte-tech.com